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University candidates and students

Information about personal data processing for university candidates and students

University candidates

Version 0.5.2
Release date 03.10.2022

Fulfilling the obligation to provide information pursuant to Article 13(1) and (2) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) [Official Journal of the EU L.2016.119.1 of 4 May 2016], hereinafter referred to as: "GDPR", we inform you that:

  1. The Controller of your personal data is the AGH University of Science and Technology in Krakow, 30 A. Mickiewicza Avenue, 30-059 Krakow, hereinafter referred to as the AGH UST;
  2. The contact details of the Data Protection Officer are as follows: e-mail: iodo(at)agh.edu.pl, phone: 12 617 53 25;
  3. Your personal data will be processed by the Controller for the purpose of the recruitment process for studies at the AGH UST, including relaying information related to the recruitment process electronically pursuant to Article 6(1)(c) of the GDPR, on the basis of applicable laws and in particular:
    a) The Act of July 20, 2018 Law on Higher Education and Science (Journal of Laws of 2018, item 1668, as amended);
    b) The Regulation of the Minister of Science and Higher Education of September 27, 2018 on studies (Journal of Laws of 2018, item 1861);
  4. Your personal data will also be processed on the basis of your consent – Article 6(1)(a) of the GDPR – to the extent and for the purposes specified in the statement of consent;
  5. Your personal data shall be processed only for the time necessary to achieve the purposes of personal data processing, i.e. for the period resulting from the internal law of the AGH UST – Uniform Tangible File Inventory (JRWA), and until your possible withdrawal of consent for data processing in the recruitment process;
  6. Recipients of your personal data may be entities authorised to obtain them under the provisions of law or entities providing technological support for the IT systems in which your personal data are processed;
  7. You have the right to request from the Controller access to your data, as well as the right to rectify your data, the right to erase your data, the right to restrict the processing of your data, the right to object to the processing thereof in the cases and under the conditions specified in the GDPR;
  8. You have the right to submit a complaint with a supervisory authority – the President of the Office for Personal Data Protection pursuant to Article 77 of the GDPR (...every data subject shall have the right to lodge a complaint with a supervisory authority, (…) if the data subject considers that the processing of personal data relating to him or her infringes this Regulation);
  9. Your personal data shall not be subject to automated decision-making processes, including profiling;
  10. The provision of your personal data to the extent resulting from the law referred to in section 3 is a requirement for the processing of the university recruitment procedure and does not require separate consent. Failure to provide your personal data shall result in the exclusion from the recruitment procedure. The provision of personal data for the purposes referred to in the statement of consent is voluntary.
  11. Withdrawal of consent for the processing of personal data can be done in the e-Recruitment system by unchecking the appropriate checkbox. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Students

Version 0.6.2
Release date 03.10.2022

Fulfilling the obligation to provide information pursuant to Article 13(1) and (2) of the Regulation (EU)2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) [Official Journal of the EU L.2016.119.1 of May 4, 2016], hereinafter referred to as: "GDPR", we inform you that:

  1. The Controller of your personal data is the AGH University of Science and Technology in Krakow, 30 A. Mickiewicza Avenue, 30-059 Krakow, hereinafter referred to as the AGH UST;
  2. The contact details of the Data Protection Officer are as follows: e-mail: iodo(at)agh.edu.pl, phone: 12 617 53 25;
  3. Your personal data will be processed by the Controller in order to facilitate the process of education at the university, provide material aid benefits, receive information by electronic means, including administrative, organisational, scientific and educational, and social activities according to Article 6(1)(c) of the GDPR, on the basis of applicable laws, in particular:
    a) Act of July 20, 2018. Law on Higher Education and Science (Journal of Laws of 2018, item 1668, as amended);
    b) Regulation of the Minister of Science and Higher Education of September 27, 2018 on studies (Journal of Laws of 2018, item 1861);
    c) Regulation of the Minister of Science and Higher Education of February 10, 2017 on the professional titles conferred upon graduates, the conditions for issuing diplomas and the necessary elements thereof, and certificates of completion of non-degree postgraduate programmes, and the template for a diploma supplement (Journal of Laws, item 279) in conjunction with the Act of July 3, 2018 on Provisions introducing the Act – Law on Higher Education and Science (Journal of Laws of 2018, item 1669);
    d) Regulation of the Minister of Science and Higher Education of September 25, 2014 on the nationwide list of students and the nationwide list of doctoral students (Journal of Laws, item 1301, as amended) in conjunction with the Act of July 3, 2018 on Regulations introducing the Act – Law on Higher Education and Science (Journal of Laws of 2018, item 1669);
  4. If you provide information about your health, including information about your disability, your personal data shall be processed based on your consent – Article 9(2)(a) of the GDPR – in order to create conditions for full participation in the recruitment and education process;
  5. The recipients of your personal data will be entities entitled to obtain them on the basis of the law; the recipients of your data will also be those partner universities where you wish to take classes (universities in Poland or abroad, e.g. within the frameworks of the Erasmus+, Most, or Mostech programmes);
  6. Your image shall be stored in the computer system for the purpose of preparing, personalising, and issuing an electronic student ID card, as well as in the system designed to support the teaching process at the university;
  7. Your personal data shall be processed only for the time necessary to achieve the purposes of personal data processing, i.e. for the period resulting from the internal law of the AGH UST – Uniform Tangible File Inventory (JRWA);
  8. You have the right to request from the Controller access to your data, as well as the right to rectify your data, the right to erase your data, the right to restrict the processing of your data, the right to object to the processing thereof in the cases and under the conditions specified in the GDPR;
  9. You have the right to submit a complaint with a supervisory authority – the President of the Office for Personal Data Protection pursuant to Article 77 of the GDPR (...every data subject shall have the right to lodge a complaint with a supervisory authority, (…) if the data subject considers that the processing of personal data relating to him or her infringes this Regulation);
  10. Your personal data shall not be subject to automated decision-making processes, including profiling;
  11. Your personal data shall not be transferred to third countries; however, they may be transferred to partner universities referred to in section 5;
  12. The provision of your personal data to the extent resulting from the law referred to in section 3 is a requirement necessary for the processing of the educational process and does not require separate consent, while the provision of personal data for the purposes referred to in section 4 is voluntary and requires your consent;
  13. To withdraw your consent for the processing of personal data for the purposes referred to in section 4, send an e-mail with an electronic copy of a signed document containing a statement to this effect to the address of the appropriate dean's office. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

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